Establishing a Business Presence in Poland: Services by QX Matrix

Comprehensive Support for Establishing and Operating Your Business in Poland

At QX Matrix, we specialize in providing end-to-end assistance for entrepreneurs and businesses aiming to establish a strong presence in Poland. Our services are designed to simplify the complexities of company formation, legal compliance, and residency requirements, ensuring a seamless transition into the Polish market.​

 

 

1. Company Formation Services

• Consultation and Business Structuring: We begin by understanding your business objectives to recommend the most suitable legal structure, such as a Limited Liability Company (Sp. z o.o.), ensuring it aligns with Polish regulations and your strategic goals.

• Company Registration: Our team manages the entire registration process, including:​

  • Name Reservation: Assisting in selecting and reserving a unique company name.

  • Document Preparation: Drafting and notarizing essential documents like the Articles of Association.

  • National Court Register (KRS) Filing: Submitting all necessary paperwork to the KRS for official company registration.

• Tax Identification and Statistical Numbers: We facilitate obtaining your Tax Identification Number (NIP) and Statistical Number (REGON), crucial for tax and statistical purposes.

 

2. Legal Compliance and Regulatory Support

• Tax Registration and Compliance: Guidance through the tax registration process, including VAT registration if applicable, and ensuring adherence to Polish tax laws.

• Social Insurance (ZUS) Registration: Assistance with registering your company and employees with ZUS, fulfilling social security obligations.

• Ongoing Compliance Monitoring: Regular updates and support to ensure continuous compliance with evolving Polish regulations.

 

3. Residency and Work Authorization Assistance

• Temporary Residence Permit Applications: Support in preparing and submitting applications for temporary residence permits based on business activity, demonstrating that your enterprise justifies your stay in Poland.

• Work Permits and Authorizations: Assistance in obtaining necessary work permits for you and your employees, ensuring legal employment status.

• Liaison with Immigration Authorities: Acting as your representative in communications with Polish immigration offices to facilitate smooth processing of applications.

 

4. Post-Establishment Business Support:

• Accounting and Bookkeeping Services: Providing comprehensive accounting solutions to maintain accurate financial records and ensure compliance with Polish accounting standards.

• Human Resources Support: Assisting in drafting employment contracts, managing payroll, and ensuring adherence to labor laws.

• Office Setup and Virtual Office Services: Helping you find suitable office space or providing virtual office services, including a registered business address.

 

5. Tailored Advisory Services:

• Market Entry Strategy: Offering insights and strategies to effectively penetrate the Polish market, including competitor analysis and market research.

• Business Development Support: Identifying potential partners, clients, and opportunities to foster business growth.

• Legal Consultation: Providing access to legal experts for advice on contracts, intellectual property, and other legal matters pertinent to your business operations.

 

At QX Matrix, our mission is to empower your business journey in Poland by providing personalized, efficient, and comprehensive support at every stage of your establishment and growth. Partner with us to navigate the Polish business landscape with confidence and ease.